AWSCM
HOST
Draft
Guidelines of Job Description of March 2002
Edited
2007-08-09
Position: AREA WORLD SERVICE COMMITTEE
MEETING (AWSCM)
Information for Host District
-
Arrange
meeting place – is a deposit required?
-
Supply
a list of three motels/hotels, along with rates for single, double and quad
occupancy.
-
Arrange
a separate room for the Officers’ Meeting.
-
Provide
a list of costs for meals if that is being provided at the meeting place, also
a list of eating establishments within walking distance, or driving distance,
for those who prefer to eat elsewhere.
-
Arrange
to have a box for the Evaluations and a bucket or pail for the Ask-It-Basket.
-
Arrange
for set-up, registration, hospitality, coffee, clean up and the Sunday morning
Spiritual Meeting.
-
Large
tables will be needed in the Main Meeting Room for:
o
Delegate
–1
o
Literature
– 2
o
Public
Information – 1
o
Archives
–1
o
Treasurer
–1
o
Bulletin/AIS
–1
o
Group
Records – 1
o
Registration
–1 for Voting Members and 1 for Non-Voting Members for sign-in, pick up
packages, etc…
-
Provide
volunteer members to be on the registration table Friday and Saturday morning.
The Area Secretary ahs supplies such as pens,
nametags, pins, packages, sign-in books, etc…
-
Provide
extension cords if needed, coffee, tea, hot water, cups, cream, sugar,
stir-sticks or spoons, napkins, ice water for Main Meeting Room and
Officers’ Meeting Room
-
Microphone
System
o
-
one for head table,
o
-
one or two floor mikes
o
-
one cordless mike
-
Flip
Charts – up to 4 for AWSCM, as necessary if requested by Officers.
-
Supplies
– For announcements (could be chalk board or cork or while board or large
piece of paper on the wall,) check with Secretary about nametags, pins, etc. To
see if needed.
-
Goodies
for weekend – donated by Groups in the Host District if possible
-
Contact
Treasurer if funds are needed for a float if tickets being sold for lunch or
other meals.
-
Keep
all receipts for expenses so that BC/Yukon can reimburse you
-
Give
list of accommodation choices to Chair, ASAP, once you have confirmed with the
hotels/motels, along with name and phone number of contact person, map of where
things are located, costs for transportation – flights, bus, train,
ferry, car, etc…
-
Provide
a map with directions to the meeting place at all hotels/motels booked and a
contact name and number for Host District Coordinator
-
Provide
pickup from the airport and bus if necessary.
-
Write
a report for the Chairperson after AWSCM is over, with information on how you
did things and any recommendations you may have for the next Host Committee.
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