AREA 81 CHAIRPERSON

 

Purpose:

To ensure meetings run smoothly and effectively.   

 

Primary Duties:

  • Chair Area World Service Committee meetings, Officer/Coordinator meetings and Assemblies.
  • In consultation with area officers and coordinators, plan agenda for AWSCM in May and Assembly in September. 
  • Provide time on agenda for Delegate to report World Service Conference information. 
  • Call meetings of officers, coordinators and liaison members prior to AWSCM and Assembly and up to 2 additional meetings per year. (usually one in January and one in July if necessary)
  • Work with host committee chair to ensure venue for AWSCM and Assembly is secured and resources in place.  Also support host committee to fulfil host duties.
  • Invite and encourage bids from districts to host AWSCM and Assembly each year.
  • Assign roles to officers, coordinators and liaison members to participate in agenda discussions and information sharing.
  • Arrange responses to Ask-it-basket questions from AWSCM and Assembly and submit to Area 81 Bulletin.
  • Review evaluations from members after AWSCM and Assembly, share pertinent comments with membership and respond as appropriate.
  • Monitor issues and concerns to ensure appropriate topics are included in agendas and background information is included AWSCM & Assembly packages.
  • Ensure that all members are encouraged and supported contribute to all perspectives of discussions with safety.
  • Arrange for nominations and election of officers as per the schedule of elections. 
  • Invite applications for coordinator positions and along with officers, appoint qualified candidates.
  • In consultation with appropriate district, assign the role of Al-Anon coordinator when Al-Anon is invited to participate in an AA convention. 
  • Maintain regular contact with officers, coordinators and liaison members at regular intervals to discuss Area matters.

 

Communication:

with WSO       Usually via Delegate

with Area        Works in cooperation with officers, coordinators and liaisons by

e-mail, phone and officer/coordinator meetings

with Districts  Typically as it relates to AWSCM agenda items and Assembly information to be distributed to groups by e-mail and when district host committee is planning AWSCM and Assembly

with Groups    Mainly through write-ups for Area 81 Bulletin

 

Experience/skills suggested:

Service Manual pg 145: “Chairman should have leadership and organizational ability, serving rather than dictating.  It is essential to be able to plan an agenda and conduct meetings in an orderly manner.  Communication and cooperation with others are key elements of good chairmanship.”

  • Active Al-Anon Member
  • Familiar with Traditions and Concepts
  • Current or past DR
  • Organizational skills
  • Good communication skills both written and spoken
  • Proficient with computers helpful
  • Willingness to serve

 

Time Commitment:

2 weekends to chair AWSCM (May) and Assembly (Sept)

            1 – 2 days for additional Officers Meetings in January and, if needed, in July

Creating agendas and organizing AWSCM and Assembly 10-15 hours prior to each event                  

Write up to Area Bulletin - 1 hour per month

Phone and e-mail communication with Area Officers as needed

 

Length of Term:  3 Years

 

 

 

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