GROUP
RECORDS COORDINATOR
Draft
Guidelines of Job Description of March 2002
Edited
2007-08-09
Position: Group Records Coordinator
Appointed
for a three year term – Current term – January, 2004- December,
2006
Qualifications:
-
Active
Al-Anon Member
-
Ability
to use a computer
-
Detail
Oriented
Responsibilities:
-
Maintain
up-to-date records of all Groups, Districts, Officers and Coordinators using
Microsoft Works database systems. Be
sure to back up the database at regular intervals to avoid loosing valuable
information.
-
Maintain
a paper trail filing system as another backup to your records
-
Forward
all new registrations and changes to World Service Office (WSO) and the Al-Anon
Central Service Office, Victoria Office and the Kelowna Office on a timely
basis, to update their records
-
Where
any changes affect the Day, Time, Name or Location of the meeting, make those
changes to the Al-Anon website at www.bcyukon-al-anon.org
-
Forward
information updates to Officers at regular intervals.
-
Compare
and update our Group Records to WSO computer listings a soon as possible
(listings come twice a year.) Make
corrections where necessary and inform the Al-Anon Central Office, Victoria
Office and Kelowna Office of any changes
-
Send
info on all new groups to Area Treasurer for free Bulletin
-
Make
“Al-Anon Group Records Information Forms” and “Alateen
Registration/Group Records Change Forms” available to District
Representatives (DR) and Group Representatives (GR) at Area World Service
Committee Meetings (AWSCM) and Assembly.
-
Prepare
and submit a report to the Secretary for inclusion in the package for AWSCM and
Assembly.
-
Prepare
listings from our Group Records for Roll Cal use at AWSCM and Assembly.
-
At
AWSCM and Assembly, provide reports as indicated on the Distribution Guidelines
-
At
the end of the term, pass on the records as soon as possible to the new
Coordinator and share any recommendations you may have for the position.
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