Purpose: Compiles complete mailing list of all GR’s, DR’s, Officers and Coordinators and keeps it up-to-date.
This position is
appointed by the Officers of Assembly.
It is for a three-year term.
The following
outlines some important requirements of the position:
Computer
Program
v MS Word/Excel - there are programs on the
internet that can be downloaded free of charge if the incumbent doesn’t have
access to Word/Excel
v FTP – program needed to make changes to
groups on website.
Skills Required
v Typing
v Excel
- easy to learn
v Patience
v Good communication skills
People Contact
v Telephone
v Email
v Some mail correspondence
v Using above – contact with GRs, DRs, Officers,
Time
requirement
v twice
yearly reconciliation with WS0 records
This takes some time to complete.
Estimated time – 10 hours
v prepare
reports for AWSCM and Assembly
Many of the reports are sent electronically so there is no
printing/collating etc. The Group
Records report is done using a mail merge that is already set up. It is printed manually. Estimated time – 6-8 hours
v reconcile
information from AWSCM & Assembly with existing data (after May & Sept.
meetings)
It is important to get this done as soon as possible after the
meetings. Estimated time – 4-5 hours
v regular
updates to spreadsheet
This varies - Estimated time – 2-4 hours per week (or more)
v out-of-town
meetings
Officers/Coordinators meeting in January or February, usually in the
Lower Mainland – a one day meeting
AWSCM is usually the end of
May – Friday to Sunday
Assembly is usually the end
of September – Friday to Sunday