Assembly 2023

BC/Yukon Area Assembly 2023
Friday, Saturday, Sunday September 22, 23, 24, 2023
Walnut Grove Lutheran Church, 20530 88 Ave., Langley, BC V1M 2Y6

Participate via Zoom
If you want to attend the Assembly 2023 online, you need to register ahead of time. Please follow this link (CLICK HERE).

Zoom Login Information for attending Assembly online (CLICK HERE):
– Officers, Coordinators, and Liaisons’ (only) meeting
– Early Bird Meeting (for all members)
– Spiritual Meeting (for all members)

Attending Assembly In-Person

  • Details for location and accommodation (CLICK HERE)
    • GRs may want to reserve and make travel plans as early as possible.
    • The hotel group rate deadline 22. August 2023
    • Lunch ticket deadline 15. September 2023
  • Please check the Assembly 2023 AGENDA below for start times, etc. 

Assembly Registration

  • In-person registration begins on Friday at 6 pm in the foyer at the Walnut Grove Lutheran Church and then again at 8 am on Saturday in the church. 
  • Online registration information – please see the link above.

Group Representative 2023 Area Assembly Information

  • BEFORE Assembly:
    • Review the following documents:
      • Assembly – What is it.  (CLICK HERE)
      • The GR’s Guide to Assembly (CLICK HERE) Updated Aug. 22, 2023
      • GR Guide finder (CLICK HERE)
      • BC/Yukon Voting Procedures using Knowledge Based Decision Making (CLICK HERE)
      • Knowledge Based Decision Making (CLICK HERE)
      • Schedule of Elections and Appointments (CLICK HERE)
      • Short List of Motions 2022 Oct. 28 (CLICK HERE)
      • Long List of Motions 2022 Oct. 28 (CLICK HERE)
      • If you will be using a computer or phone to refer to Assembly information during the meeting, please note that there will be no Wi-Fi available for downloading. 
      • Download all the Assembly documents to your device or print out paper copies prior to attending. 
  • Group Representative Orientation:
    • The GR Orientation is a hybrid meeting (both online and in-person) on Friday, Sept. 22, 2023 at 7:30 pm. The link to join the GR Orientation is the same link you received for Assembly after pre-registering online.
    • Please bring your Service Manual and review the Zoom Etiquette and General information below.
    • All GRs are urged to attend and all members are welcomed.
  • Assembly 2023 AGENDA  (CLICK HERE) Updated Sept. 16, 2023

    The links below are the topics that Group Representatives will be asked to vote on.
    • Area Treasurer Candidate’s Resume (CLICK HERE)  (GRs – please review prior to Assembly)
      Posted Sept. 16, 2023

  • If you are having a pre-meeting with your group to get their input, please distribute the agenda and discussion topics to your members prior to your meeting. Please also note that the agenda is a draft document and may be updated shortly before Assembly.
  • Consent agenda:
    • A consent agenda includes items that tend to be routine and often do not need discussion. Any voting member can pull one or more items or topics for discussion from the consent agenda. If discussion is needed, the GR needs to speak up (raised hand) before or immediately once the motion is made. If you know you need discussion on a topic prior to the meeting, please make every effort to contact the Chair so that adequate time can be allotted. Items on the 2023 Assembly consent agenda are:
    • 2023 Al-Anon World Service Office Annual Report” Please contact the Area Delegate for French and Spanish versions. (posted Sept. 21, 2023) (CLICK HERE)
  • New Business background information (CLICK HERE) updated Sept. 7, 2023
    • Area contribution to Central Services for Archive space
    • Area servant’s travel reimbursement rate
    • AMIAS re-certification deadline
    • Area Finance Committee restructure
  • The Treasurer’s Report – not part of the consent agenda
    – Assembly Financial Report (CLICK HERE) – posted Sep. 23, 2023
    – Income-Expense-Statement (CLICK HERE)
    – Income-Exp-vs-budget-2022-2023 (CLICK HERE)
    – June-2023-Balance-sheet (CLICK HERE)
    – Proposed Budged for 2023 – 2024 (comparison to prior years) (CLICK HERE)
  • Past Delegate Task Force Report(CLICK HERE) Updated Aug. 17, 2023
    • This discussion topic may be taken to a business meeting with your Group members.  We suggest reviewing the Knowledge-based Decision-making Guidelines prior to your discussion. (CLICK HERE)

Upcoming Service Opportunities – terms starting January 2024

Want to apply? Download the resume form. (CLICK HERE)

Assembly Lunch on Saturday, September 23rd, 2023
$13 each ticket.

Lunch this year will be buffet self-serve style party trays prepared commercially in compliance with the food safe regulations. This will consist of assorted sandwich & wrap trays (veggie, meat, cheese, egg), 2 salads, condiment platters,  pickles, olives, fresh veggie and fruit platters, along with a dessert tray. There will be a gluten free bun to build a sandwich option.

Pay by cheque:
Make the cheque payable to “BC Yukon Area Assembly” and mail to: Janis Armit (no reference to Al-Anon please) 27111, 0 Avenue – Unit #3 Langley, BC V4W 2S9.  Include the number of tickets, the names of the ticket recipient(s), phone number, email, district #, and group name.

Pay by e-transfer:
Send transfer to: BC Yukon Area Assembly treasurer@bcyukon-al-anon.org. You need to enter a security question, make the answer Tradition7 (no space). In the message, please note your name, who the ticket(s) are for, phone number, district #, and that you are buying a ticket for Assembly lunch. Receipts can be sent by e-mail, if an email address is included. 

We have made the effort to select menu items to accommodate specific dietary needs but cannot make any guarantees. If yours is significant- you may want to consider supplying your own lunch.

Deadline for purchasing lunch tickets is Sept. 15.

For more information contact Janis, Treasurer treasurer@bcyukon-al-anon.org or Linda, Host Committee lindaannemcneill@gmail.com or Nancy M., Alternate Delegate altdelegate@bcyukon-al-anon.org

GENERAL MEETING INFORMATION:

  1. Paper copies will not be supplied at Assembly. If you need paper copies, please bring them with you to the meeting or download them to your device. To allow for seamless streaming of the hybrid meeting, please note that Wi-Fi ACCESS WILL NOT BE AVAILABLE on-site at Assembly.
  2. You will need to bring cash for your Tradition 7 contribution. Please decide your Tradition 7 contribution with your group prior to arriving.
  3. If you are attending online, please update your Zoom application days prior to the date. Check your microphone and camera as well.
  4. Bring a refillable water/coffee cup.
  5. Wear comfortable clothing.
  6. Remember your Service Manual.

ZOOM ETIQUETTE:

  • Set up in a quiet room alone and wear headphones or ear buds if possible, to maintain confidentiality.
  • Try to set up your camera so we can see you.
  • Mute your mic when not speaking.
  • Identify yourself with First name, Last initial, District # and Position if you have one.
  • Please minimize distractions and do not eat, sleep, lie down, work out…You get it! You wouldn’t do that in a meeting.
  • Know how to raise the little hand if you need to speak or we need to do a count.
  • The Chat function is available to contact the Event Coordinator only.
  • When muted, you can hit and hold the space bar to speak and then you will be muted again when you release the space bar.